You have an excessive amount of work to do and little time to do it. Since there aren’t any more hours in the day, you’ll have to multiply your efforts. It might be time to get a VA.
Your VA does not have to be a full-time remote employee. If you don’t have the money or need a dedicated assistant, VA services can be a good option. The aim is to free up time so you can concentrate on your most important tasks. Hiring and managing your virtual assistant, on the other hand, can take more time and effort than you’re willing to devote. Isn’t it counterproductive if you spend more time handling your assistant than they save for you?
To secure your time and get the most out of your investment, you need to find the right VA app. Your program has the ability to:
- Assist in accomplishing work tasks more efficiently
- Automate routine tasks
- Keep track of the assistant’s work hours and activities
- Create a communication plan
We've put together a list of 10 software tools
to help you get the most out of your VA.
Slack’s key premise is that it removes email correspondence and all of the time waste that goes along with it. Its key features are channels, which are group discussions centered on a specific subject.
Channels provide an organized way for your VA and the rest of your team to interact. You may involve your assistant in important discussions without filling their inbox with irrelevant information.
Adding your virtual assistant to your company’s Slack channel allows your team to communicate with them directly. If you’re out of the office and anyone wants something, they can quickly contact your VA for assistance. Other useful features of Slack include video calls and file sharing.
During the coronavirus pandemic, Zoom, a video conferencing software solution, exploded in popularity. It’s used worldwide to interact, attend meetings, and host virtual events.
The Zoom platform includes group chat, video webinars, virtual conference rooms, and an enterprise phone system, among other features.
HD video and audio, recording, transcripts, and screen sharing are all supported. Advanced privacy and security features (such as waiting rooms, passcodes, and user authentication) ensure that you can discuss confidential information during calls on the network.
Since the “Zoom bombing” made headlines, they placed a greater focus on encryption, and the website is now better equipped with privacy and security features.
QuickBooks is the most widely used accounting program for small and medium-sized businesses.
Track all of your expenditures, produce invoices and quotations and generate comprehensive reports using this app. You can also connect it to your bank account to keep track of your income and expenditures automatically.
All of your financial data is secured and stored in the cloud, ensuring that only you and the people you authorize have access to it. You can either download reports yourself or have your virtual assistant give you updates daily.
Hubstaff keeps track of how much time and how productive they are. Use it to automate your timesheets so that you don’t have to worry about manually logging hours.
It produces informative reports that provide you with a better understanding of how your team operates. You can display useful data such as activity levels and the amount of time spent on various applications and websites.
A simple dashboard allows managers to see who is working on which project. If you need to go deeper, the detailed time reports will provide you with all the information you require.
Hubstaff is an excellent program for keeping track of your virtual assistant. Time monitoring tells you what activities your assistant completed for you and how long it took, whether you paid hourly or not. It’s a straightforward way for your assistant to demonstrate that you’re getting what you paid for.
5. asana
Asana is a tool that assists teams in being more cohesive. The free edition is fairly feature-rich, but it can be challenging to use for teams with no prior project management experience.
The features for managing teams are especially useful. You may allocate different permissions to each team by creating them in Asana. Everyone has the access they need, although confidential data is safeguarded.
Another useful tool for a growing team. You can start with the free version to get a feel for it before upgrading to the pro version.
Do you want to know the next 5 Apps?
We’d like to reveal the next apps, next week. For now, let us know which among these Apps are familiar or you’re already using and if you haven’t used any of them yet, share with us what you want to try first in the comment section below.
It’s not easy managing and being at the top of all these apps but having a general knowledge of how these works will make your life easier. With a VA, they’ll make it like a piece of cake.
As part of our 2021 eVAnniversary celebration, we are offering up to 60% off in your first month with us! Avail of this discount today or refer us to someone you know who might need a VA. Limited slots only.
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